Job Opportunity: Executive Secretary at Hindu Forum of Belgium

Job Opportunity: Executive Secretary at Hindu Forum of Belgium

We are excited to announce an opening for the position of Executive Secretary at the Hindu Forum of Belgium (HFB). As an integral part of our team, the Executive Secretary will play a pivotal role in ensuring the smooth functioning of our organization.


1- Taking minutes during Executive Board Meetings and General Assemblies
2- Sending invitations for meetings to EB and GA members plus follow up
3- Sending Agenda for meetings to EB and GA.
4- Developing and Taking care of the Database of HFB
5- Writing Letters
6- Making Appointments and organising Agenda of Executive Director
7- Updating Website with Webmaster Dario Knez
8- Keeping HFB office organised and clean
9- Learn from Carine Legal requirements ( Moniteur Belge, Reports to Tribunal de Commerce)
10- Give to Carine (bookkeeper) all necessary invoices, letters, tickets for bookkeeping and employment admin
11- Keep Official Documents in Files
12- Support the Executive Director(s) in developing different dossiers ( Study Program, Spiritual Counsellors Training, etc) and organising events and other initiatives
13- Making Payments and Debit Notes
14- Follow Training for “Marches Publiques”
15- And other responsibilities related to running the office of HFB


1- Ideally is fluent in French Dutch and English
2- Can use computers and basic programs like excel and word
3- Can make a database
4- Is will Willing to learn administrative, legal and marche publique requirements
5- Can write letters in French/Dutch/English
6- Can organise appointments and Agenda for Executive Director


Work: 38 hours per week
Salary: Minimum Legal Full-Time Salary
Applications Deadline: February 22nd
Selection Process: February 23rd – February 28th
Announcement of Successful Candidate: February 29th
Contract Commencement: March 1st, 2024

To apply, please send your CV and Motivational Letter to Martin Gurvich, Executive Director, via WhatsApp at 0498545838 or email at

We look forward to welcoming a dynamic individual to our team and thank you for your interest in joining the Hindu Forum of Belgium.

Warm regards,

your Hindu Forum Belgium